Description
HRM3703 Assignment 2 Semester 1 | Due 1 April 2025. All questions answered. Question 1
1. Jonathan and Sizzile work in the HR Department at Ultimate ScrubsHub, a company that
supplies hospital and theatre clothing for the medical industry. The company has expanded over
the last two years, and they now employ more than 350 staff members. They want to lighten the
burden on the HR Department and streamline HR processes and they have decided to move
away from Excel Spreadsheets and other mechanisms for manual record-keeping and they are
aiming to implement an HRIS. The Board of Directors recognises that needs analysis will have to
be done. They ask Jonathan and Sizzile to prepare a presentation to explain what the needs
analysis and needs analysis planning would entail as the first phase. Jonathan and Sizzile ask
your help to prepare a draft presentation outlining needs analysis planning (4 marks – ½ marks
are awarded) and the key role players in the needs analysis for Ultimate ScrubsHub. When
identifying the key role players, use the information in Table 3.1 in the 5th edition of the
prescribed book. Identify four role players for each activity in the needs analysis planning (8
marks – ½ marks are awarded).
Question 2
2. Read the case study at the end of Chapter 4 in the 5th edition of your prescribed book for
HRM3703. Use the information in chapter 4 of your prescribed book together with the
additional information about RFPs that we provided in Lesson 04 and the information below to
prepare a brief outline of the content to be included in the RFP that Larson Property
Management has to make available to the HRIS vendors to acquire an HRIS with an applicant
tracking system (ATS) for their staffing process that will address their specific needs (9 marks, ½
marks are awarded).
Remember that the outline that you have to prepare is aimed at the HRIS vendors. Management
wants the new system up and running before 30 June 2025 and it should be able to integrate with
the current HRIS system that the company has recently adopted. The HR Director is of the
opinion that one month would be sufficient for testing before full roll-out. Pretend that you are
working at Larson Property Management in their HR Department. The HR and IT team has
already established the following, the HRIS design will occur in two phases logical and physical
design.
In terms of the physical design the HR business process will include identifying vacancies and
getting these approved, determine what is required in these positions, advertise these positions
and recruit potential applicants, keep track of these applicants during the recruitment and
selection process, choose the most suitable applicants from the pool of applicants by means of
interview (after shortlisting); and lastly choosing the right applicants to fill the vacancies and
then integrating them into Larson Property Management. Typical HR processes that will be
involved include: HR planning, job analysis, recruitment, tracking applicants, selection, job
offers and keeping record during all these steps. When considering the physical design, Larson
Property Management will have to look at the complete staffing process and this will help them
to establish all the requirements needed, for example workflow, how to keep track of the process
on the Web while enabling Web advertisements and job seekers to apply for the positions.
Question 3
3. Refer to Larson Property Management in Question 2 above. Assume that Larson Property
Management has now decided on a suitable vendor, and they want to start using their chosen
system. Can they just acquire and implement the system, or would there be more steps to follow?
Use the information in chapter 5 of the prescribed book (5th edition) to advise your colleagues at
Larson Property Management on the above. Provide a detailed discussion and apply this to the
specific ATS that Larson Property Management would like to implement (10 marks, ½ marks
are allocated).
Tiffy (verified owner) –
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